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Major Reviews

Production Readiness Review (PRR)

 

Major Reviews


The Production Readiness Review (PRR) assesses a program to determine if the design is ready for production. It assesses if the prime contractor and major subcontractors have accomplished adequate production planning without incurring unacceptable risks that will breach thresholds of schedule, performance, cost, or other established criteria. PRRs are normally performed as a series of reviews toward the end of Engineering, Manufacturing and Development (EMD) Phase and should be conducted during System Capability and Manufacturing Process Demonstration to identify and mitigate risks as the design progresses.

The PRR evaluates the full, production-configured system to determine if it correctly and completely implements all system requirements. The review determines whether the traceability of final system requirements to the final production system is maintained. A successful review is predicated on the determination that the system requirements are fully met in the final production configuration and that production capability forms a satisfactory basis for proceeding into Low-Rate Initial Production (LRIP) and Full-Rate Production (FRP).

The PRR should review:

  • The manufacturing readiness process
  • Quality management system
  • Production planning
  • System requirements compliance
  • Inventory management
  • Supplier management

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Technology Development

DoD Research and Technology Funding Opportunities

Below is a list of the main websites that list DoD related technology funding opportunities.

Department of Defense

Army

Navy

Air Force

Other DoD Agencies

Updated: 5/9/2018

Purchasing & Small Business

Service Disabled Veteran-Owned Small Business

Service Disabled Veteran-Owned Small Business (SDVOSB) is a small business that it owned at least 51% by a disable veteran as deemed by the Veterans Administration. These business owners have access to certain federal contract set-asides. The Small Business Act (15 U.S.C. 644(g)), states that the President of the United States must set aside 3% of all federal contracts to these businesses. The terms veteran and service-disabled veteran are defined in 38 U.S.C. 101(2) and (16) respectively, the Department of Veterans Affairs, United States Code.

Presidential Executive Order 13360
Calls for a significant increase in federal contracting and subcontracting opportunities for service-disabled veteran-owned businesses. The central feature of the Executive Order calls for all Federal agencies to develop a strategic plan to significantly increase its contracting and subcontracting with small businesses owned and controlled by service-disabled veterans. The Department of Defense has put a bold and aggressive plan in place in response to Presidential Executive Order 13360. [1]

Website: US Small Business Administration – Veteran & Service-Disabled Veteran Owned

Most Frequently Asked Questions [2]

1. How does a Veteran verify their status as a Service-Disabled Veteran?

To be considered a Service-Disabled Veteran, the veteran must have an adjudication letter from the Veterans Administration (VA), a Department of Defense Form 214, Certificate of Release or Discharge from Active Duty, or a Statement of Service from the National Archives and Records Administration, stating that the veteran has a service-connected disability.

2. Is there a minimum disability rating to participate in the SBVOSB program?

No, there is not a minimum disability rating. A veteran with a 0 to 100% disability rating is eligible to self-represent as a Service-Disabled Veteran for Federal contracting purposes.

3. Is there a formal certification process required from the SBA to participate in the SDVOSB procurement program?

No. The Veterans Benefits Act of 2003 that established restricted contracting in Federal procurement for Service-Disabled Veteran-Owned Small Business Concerns (SDVO SBC) did not require a formal process to certify concerns as SDVO SBC. A SDVO SBC self-represents its status for all Federal contracts. In order to place an offer on a Federal contract, the SBC must be registered in the System of Award Management (SAM). Once the SBC is registered in SAM, and an offer is submitted on a Federal Contract, the SDVO SBC will need to fill out an “On-Line Representations and Certifications Application.”

4. Are sole source or set-aside contracts allowed under the SDVOSB procurement program?

Yes. In accordance with 13 C.F.R. 125.19 and 125.20, contracting officers may award a sole source or set-aside contract to SDVOSBCs, if certain conditions are met.

5. Is there an order of precedence for the SDVOSB program?

No, however, the Contracting Officer should consider the 8(a), HUBZone, and SDVO Program before considering setting-aside the requirement for Small Business Concerns. If the Contracting Officer decides to set-aside the requirement for competition restricted to SDVO SBCs, the Contracting Officer must have a reasonable expectation that at least two responsible SDVO SBCs will submit offers and determine that award can be made at fair market price.

AcqLinks and References:

Update: 4/20/2020

Purchasing & Small Business

HUBZone

 

The Historically Underutilized Business Zones (HUBZone) program helps small businesses in urban and rural communities gain preferential access to federal procurement opportunities. These preferences go to small businesses that obtain HUBZone certification in part by employing staff who live in a HUBZone. The company must also maintain a “principal office” in one of these specially designated areas.

To qualify for the HUBZone program, a business (except tribally-owned concerns) must meet the following criteria:

  • It must be a small business by SBA standards.
  • It must be owned and controlled at least 51% by U.S. citizens, or a Community Development Corporation, or an agricultural cooperative or an Indian tribe.
  • Its principal office must be located within a “Historically Underutilized Business Zone,” which includes lands considered “Indian Country” and military facilities closed by the Base Realignment and Closure Act. A principal office is the location where the greatest number of employees at any one location are performing work, with the exception of the construction and service industries.  HUBZone Map (Click Here)
  • At least 35% of its employees must reside in a HUBZone. Reside means to live in a primary residence at a place for at lease 180 days, or as a currently registered voter, and with intent to live there indefinitely.

The HUBZone Application Process:

AcqLinks and References:

 

Purchasing & Small Business

Small Disadvantaged Business

A Small Disadvantaged Business (SDB) is a small business that is at least 51 percent owned by one or more individuals who are both socially and economically disadvantaged. SDB status makes a company eligible for bidding and contracting benefit programs involved with federal procurement. Businesses must be certified by the Small Business Administration (SBA) to qualify for SDB status. FAR Subpart 19.304 requires an SDB at the time of its offer (prime or subcontracting) to have certification from SBA or to have completed and submitted a SDB application.

The SBA defines socially disadvantaged groups as those who have been, historically, subjected to “racial or ethnic prejudice or cultural bias” within the larger American culture. Identified groups include African Americans, Asian Pacific Americans, Hispanic Americans, Native Americans, and Subcontinent Asian Americans. Members of other groups may qualify if they can satisfactorily demonstrate that they meet established criteria.


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Small Business Certification [1]
Before you can begin a business with the government your business must obtain the proper certifications. The Federal government sets aside certain contract bid opportunities exclusively for small businesses. In order to compete for these contracts, you must first register as a vendor with the government.

As part of the registration process, you will be required to enter information about your company in the System of Awards Management (SAMS) database. In SAMS, you may self-certify yourself as a small business, but you must meet the Federal government’s definition of a small business.

Steps to Registering as a Federal Contractor [1]

  1. Obtain a D-U-N-S Number – You will need to obtain a Dun & Bradstreet D-U-N-SÂŽ Number. This is a unique nine-digit identification number for each physical location of your business. The assignment of a D-U-N-S Number is free for all businesses required to register with the federal government for contracts or grants. Visit the D-U-N-S Request Service to register.
  2. Register your Business with the SAMS – You need to register your business with the federal government’s System of Awards Management (SAM).
  3. Find the NAICS Codes for Your Company – North American Industry Classification System (NAICS) code for administrative, contracting and tax purposes.  Read Identifying Industry Codes for more information.
  4. Obtain Past Performance Evaluations – Businesses interested in getting on the U.S. General Services Administration (GSA) Schedule for contracts should obtain an Open Ratings, Inc. Past Performance Evaluation

AcqNotes:

  • The System for Award Management (SAM) has replaced the Central Contractor Registration (CCR)

AcqLinks and References:

Updated: 3/1/2021

Proposal Development

Source Selection Plan (SSP)

The Source Selection Plan (SSP) is a key document which specifies how the source selection activities will be organized, initiated, and conducted. It serves as the guide for conducting the evaluation and analysis of proposals, and the selection of source(s) for the acquisition. SSP must clearly and succinctly express the Government’s minimum needs (evaluation factors) and their relative order of importance. [1]

Template: Source Selection Plan Template – Jan 2014

Typical SSP Format: [1]

1.0 INTRODUCTION

1.1 Uses of the SSP
1.2 Purpose of the Plan

2.0 SOURCE SELECTION PROCESS

2.1 Description of Requirements
2.2 Program Description
2.3 Source Selection Result
2.4 Acquisition Strategy

3.0 SOURCE SELECTION ORGANIZATION

3.1 Source Selection Authority
3.2 Source Selection Advisory Counsel
3.3 Source Selection Evaluation Board
3.3.1 SSEB Chairperson Responsibilities
3.4 PCO Responsibilities 3.5 Project Manager Responsibilities

4.0 SECURITY

4.1 Safeguarding of Data
4.1.1 Security Plan
4.1.1.1 Indoctrination of Personnel
4.1.1.2 Communication
4.1.1.3 Documentation control
4.1.1.4 Unauthorized Disclosure

5.0 PRESOLICITATION ACTIVITIES

6.0 OFFEROR’S FACILITY VISIT

7.0 MAJOR SOURCE SELECTION EVENTS

8.0 EVALUATION CRITERIA

8.1 Evaluation Criteria
8.2 Assessment Criteria
8.3 Proposal Requirements
8.4 Basis for Award
8.4.1 Order of importance
8.4.2 Critical areas, items, factors
8.5 Assessment of Risk

9.0 EVALUATION PROCEDURES

AcqLinks and References:

Updated: 5/24/2018

Purchasing & Small Business

FAR Part 19 Small Business

FAR Part 19 “Small Business” implements the acquisition-related sections of the Small Business Act (15 U.S.C. 631). and is located in FAR Subchapter D, Socioeconomic Programs. It addresses the main topics of: [1]

  1. Participation eligibility;
  2. Respective roles of executive agencies and the Small Business Administration (SBA);
  3. Set Aside for Small Business;
  4. Certificate of competency program;
  5. Subcontracting assistance program;
  6. Business development program;
  7. Women-owned small business concerns;
  8. Price evaluation adjustment for small business concerns;
  9. Small Disadvantaged Business Participation Program;
  10. [Reserved];
  11. Veteran-owned small business concerns;
  12. Sole source awards to HUBZone small business and Service-Disabled Veteran-Owned Small Business concerns

FAR Part 19 – Small Business Programs Outline [1]

Regulations and Laws pertaining to Small Business:

AcqTips:

  • The most current copy of the FAR can be obtained by visiting the FAR Home Page.

AcqLinks and References:

Updated: 5/9/2018

Business & Marketing

Benefit Analysis and Determination

A Benefit Analysis and Determination (FAR 7.103) is primarily used in DoD acquisition to choose between utilizing small business or not and is required by DoD Instruction 5000.02. The purpose is to determine the relative benefit to the government among two or more alternative procurement strategies. The analysis provides Program Managers (PM), the Milestone Decision Authority (MDA), Program Contracting Office (PCO) and others the necessary information to evaluate potential small business approaches. A Benefit Analysis and Determination is part of the Technology Development Strategy (TDS) or Acquisition Strategy (AS) and is required at Milestone B.

Office of Small Business Benefit Analysis Guidebook

A basic benefit analysis should provide the estimated costs of developing and operating each feasible alternative and the benefits to be derived from each. It’s not simply a method of determining the least cost alternative, but a means of determining the most cost effective alternative.

Federal Acquisition Regulation (FAR) 7.103(s)
FAR requires that acquisition planners, to the maximum extent practicable, avoid unnecessary and unjustified bundling that precludes small business participation as contractors. As a result of this direction, a Benefit Analysis and Determination is required.

Bundling of Contract Requirements
The term “bundling of contract requirements” means consolidating 2 or more procurement requirements for goods or services previously provided or performed under separate smaller contracts into a solicitation of offers for a single contract that is likely to be unsuitable for award to a small-business.

Benefit Analysis for Bundling Requirements [2]
A benefit analysis is a document that makes the case for an acquisition strategy that consolidates and/or bundles requirements by identifying, quantifying, and comparing the benefits arising from its implementation to the benefits resulting from alternative strategies. The benefits may include cost savings, quality improvements, reductions in acquisition cycle times, better terms and conditions, and any other identifiable benefits.

If the acquisition strategy involves consolidation, the benefit analysis must demonstrate that the benefits accruing from the proposed acquisition strategy substantially exceed the benefits of each of the alternative strategies. This is the threshold for a benefit analysis involving a consolidation. “Substantially exceed” is not de-fined in statute or regulation. This leaves your team with the challenge of using the benefit analysis to prove that the acquisition strategy’s benefits are much greater than the benefits of the alternative approaches.

If the acquisition strategy involves bundling, the benefit analysis must demonstrate that the dollar value of the benefits accruing from the proposed acquisition strategy is measurably substantial. This is the threshold for a benefit analysis involving a bundle. Measurably substantial benefits equal or exceeds.

  • 10 percent of the estimated contract value (including options) if the value is $86 million or less, or
  • 5 percent of the estimated contract value (including options) or $8.6 mil-lion, whichever is greater, if the value exceeds $86 million.

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Requirements Development

Functional Solutions Analysis (FSA)

A Functional Solution Analysis (FSA) is the operationally based assessment of potential Doctrine, Organization, Training, Materiel, Leadership and Education, Personnel, and Facilities (DOTMLPF) approaches to solving (or mitigating) one or more of the capability gaps identified in the Functional Needs Analysis (FNA). It’s contained in the Capabilities Based Assessment (CBA).

Functional Solutions Analysis

The current CJCSI 3170.01H does not reference an FSA.  It rolls it up under a Capabilities Based Assessment (CBA).  You have to view previous versions of the 3170 to get a description of a Functional Needs Analysis (FNA) and FSA.

AcqLinks and References:

Updated: 6/14/2018

Purchasing & Small Business

Small Business Administration

 

SBA LogoThe Small Business Administration (SBA) was founding on July 30, 1953 to help assist small businesses with advocacy, loans, loan guarantees, contracts, counseling sessions and other forms of assistance. SBA provides assistances primarily through its four programmatic functions: [1]

  • Access to Capital (Business Financing) – SBA provides small businesses with an array of financing for small businesses from the smallest needs in microlending — to substantial debt and equity investment capital (venture capital).
  • Entrepreneurial Development (Education, Information, Technical Assistance & Training): SBA provides free individual face-to-face, and internet counseling for small businesses, and low-cost training to nascent entrepreneurs and established small businesses in over 1,800 locations throughout the United States and US territories.
  • Government Contracting (Federal Procurement): In keeping with the mandate of Section 15(g) of the Small Business Act, SBA’s Office of Government Contracting sets goals with other federal departments and agencies to reach the statutory goal of 23 percent in prime contract dollars to small businesses. This office also provides small businesses with subcontracting procurement opportunities, outreach programs, and training.
  • Advocacy (Voice for Small Business): Created in 1978, this Office reviews Congressional legislation and testifies on behalf of small business. It also assesses the impact of the regulatory burden on behalf of small businesses. Additionally, it conducts a vast array of research on American small businesses and the small business environment. The Chief Counsel of this office is appointed by the President of the United States.

Website: Small Business Administration

The Small Business Administration provides help for:

  • Apply for HUBZone Status
  • Business laws and regulations
  • Counseling
  • Exporting and Importing
  • Financing
  • Growing your business
  • Marketing
  • Permits and licenses
  • Starting a business
  • Training
  • Working with the Government
  • Writing a business plan
  • Much More

– See Small Business Program Decision Chart

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