Proposal Development

Lowest Price Technically Acceptable (LPTA) source selection process (FAR 15.101-2) is where the government determines that the lowest price is awardable over the complaint technical offering of all proposals. LPTA is appropriate only when the government “expects” it can achieve best value from selecting the proposal that is technically acceptable and offers the lowest evaluated

A Forward Pricing Rate Agreement (FPRA) is an agreement between a contractor and a government agency in which certain indirect rates are established for a specified period of time. These rates are estimates of costs and are used to price contracts and contract modifications. Website: DFARS Subpart 215.4 – Contract Pricing Purpose of Forward Pricing

A Sources Sought Notice (FAR 5.201) is a government market research tool to determine if there are two (2) or more capable businesses or Small Businesses that can perform the requirements of a planned contract.  It is not a Request for Proposal (RFP) or Invitation for Bid (IFB). The government uses it in developing Acquisition Strategies.

The Department of Defense (DoD) Source Selection Procedures were established to standardize the methodology and approach the DoD used to conduct competitive negotiated source selections. It outlines a common set of principles and procedures for conducting such acquisitions. DoD Source Selection Procedures Goal The goal of the source selection procedure is to ensure the Department’s

Request for Proposal (RFP) Section L, Instructions, conditions, and notices to offeror’s or respondents. Insert in this section solicitation provisions and other information and instructions not required elsewhere to guide offeror’s or respondents in preparing proposals or responses to requests for information. Prospective offeror’s or respondents may be instructed to submit proposals or information in

There are four (4) areas of a solicitation package that need to address EVM.  Each is described in more detail below: Work Breakdown Structure (WBS) DFARS clauses Statement of Work (SOW) Contract Data Requirement List (CDRL) (1) Work Breakdown Structure (WBS) The WBS is the basic structure for EVMS data collection and reporting and should

The Contract Funds Status Report (CFSR) supplies funding data about defense contracts to government Program Managers (PM). The data is provided on DD Form 1586. Contracts over 6 months in duration and $1.5 million dollars are required to have a CFSR. Data provided to the PM from the contractor include: Updating and forecasting contract funds

Derived Requirement are requirements that are not explicitly stated in the set of Stakeholder requirements, and yet is required to satisfy one or more of them. The specific requirements for an electronic device will be derived from the system requirements, safety analyses, system architecture, performance requirements, and the operational environment. The objectives of the requirements

Unsolicited proposals are written proposals received by the government from a contractor that is not in response to published Requests for Information (RFI), Broad Agency Announcement (BAA), or Requests for Proposal (RFP). Definition: An Unsolicited Proposal is a written application for a new or innovative idea submitted to a Federal agency on the initiative of the

The Statement of Objectives (SOO) is a government-developed document that identifies the broad, basic, top-level objectives of an acquisition/procurement and is used as a focusing tool for both the Government and potential contractors.  In place of a government-written Performance Work Statement (PWS), a solicitation will include an SOO as part of a Request for Proposal

The Statement of Work (SOW) is a document that enables offerors to clearly understand the government’s needs for the work to be done in developing or producing the goods or services to be delivered by a contractor.  It defines (either directly or by reference to other documents) all work (non-specification) performance requirements for a contractor.

A sole source procurement (called an Other than Full & Open Competition) is when the government enters into a contract with a contractor without going through the typical competitive process as required by law because it deems that the contractor is the only source available to meet government requirements. What is a Justification and Approval

  Software Source Selection Consideration for Computer Systems & Software (CS&S) tasks includes: Creating CS&S Request for Proposal (RFP) content Accomplishing Software Proposal Evaluation It’s should be the objective to select developers with sound approaches; applicable domain experience in the development of software-intensive systems; proven program management, systems engineering, and software engineering processes; and successful

The Source Selection Evaluation Team (SSET) evaluates each offeror‘s proposal and any subsequently submitted information or proposal revisions against the solicitation requirements and evaluation criteria. The SSET evaluates the offeror‘s understanding of the software task, the viability of the proposed approach, and the offeror‘s capability and capacity to perform. In addition, the SSET identifies and

Software is addressed in the Request for Proposal (RFP) in order to solicit proposals that provide the information to support an effective Government evaluation and identification of strengths, deficiencies, uncertainties, weaknesses, and risks related to software. The sections is an RFP that should address software include: [1] Statement of Objectives (SOO) Statement of Work (SOW)

A Request for Technical Proposal (RTP) is a solicitation document used in a two-step sealed bid. Normally in letter form, it asks only for technical information; price and cost breakdowns are forbidden. Website: FAR Subpart 14.5 – Two-Step Sealed Bidding FAR Subpart 2014.503-1 Step one A RTP shall be synopsized in accordance with FAR Part

Section K includes solicitation provisions that require representations, certifications or the submission of other information by offeror’s.  The appropriate regulation clauses from the Federal Acquisition Regulations (FAR) and Defense Federal Acquisition Regulations Supplement (DFARS) will be selected and inserted into Section K. Final Clause determination will be made by the Procurement Contracting Officer (PCO). AcqLinks and

Identify all significant factors and any significant subfactors that will be considered in awarding the contract and their relative importance (see FAR 15.304(d)). See Evaluation Criteria Section M Input: DoD Source Selection Procedures Evaluation Factors and Significant Subfactors (a) The award decision is based on evaluation factors and significant subfactors that are tailored to the acquisition.

A Request for Quotation (RFQ) is a method of soliciting offers from suppliers for customers’ requirements for suppliers or services that fit within the dollar amount for supplies or services;  >$3000.  This is used when the aggregate amount involved in any one transaction is relatively small. The FAR allows an RFQ for government-unique items to

  This section constitutes Part III of the contract. The applicable specifications identified in Section C can typically be bulky and it is common for contract personnel to include such documents as attachments to the contract. Section J simply identifies a list of such attachments. The list of attachments will include a title, date, and

Section G describes accounting and appropriation data and contract administration information or instructions. This may include the designation of one or more Administrative Contracting Officers (ACOs); directions regarding the use of Accounting Classification Reference Numbers (ACRNs); paying office and invoicing instructions. The appropriate regulation clauses from the  Federal Acquisition Regulations (FAR) and Defense Federal Acquisition

Section H contains any special provisions, terms, and conditions not included in Section I, Contract Clauses. It can contain clauses that are written specifically for procurement. The final clause determination will be made by the Procurement Contracting Officer (PCO). AcqLinks and References: MIL-HDBK-245D DoD “Handbook for Preparation of Statement of Work”- 3 April 1996 Standard Form

  This section constitutes Part II of the contract. Section I contains the clauses required by law or by Federal Acquisition Regulations (FAR) regulation and any additional clauses expected to be included in any resulting contract if these clauses are not required in any other section on the Uniform Contract Format. Selection of clauses is

  Section F describes the time, place, and method for delivering the procured line items, subline items, and services. Delivery schedules for hardware and services may be described in terms of calendar dates or in specified periods of time from the contract award date. Delivery dates are specified for services and quantities, and each destination