Section E of the schedule specifies the place where the Government will inspect and accept each Contract Line Item Number (CLIN), Subline Item Number (SLIN), and Exhibit Line Item Number (ELIN). It also identifies the location where the Government will perform quality assurance actions for all contract line items. AcqLinks and References: MIL-HDBK-245D […]
Section D describes the packaging, preservation, and packing requirements for all Contract Line Item Numbers (CLIN) listed in Section B. MIL-STD-129P “Marking for Shipment and Storage”, is specified for marking of military packaged items. This standard provides the minimum requirements for uniform military marking and procedures for their application. It is intended for
Each Contract Line Item Number (CLIN) listed in Section B must be defined and described in detail in Section C so that both Government and Contractor personnel fully understand the work to be accomplished. Ensure that all CLINs/SLINs/ELINs are addressed. When specifications are referenced, the Integrated Product Team (IPT) will ensure the inclusion of the
Section B contains a listing of all supplies, data, and services to be acquired. Contract line items should be established for items to be delivered to the Government and services to be performed for the line items. There should be one Accounting Classification Reference Number (ACRN) per Contract Line Item Number (CLIN) or Subline Item
Section A contains one of the following: Standard Form 33 (SF 33). Solicitation, offer and Award is used in conjunction with the solicitation and award of negotiated contracts. Standard Form 26 (SF 26). Award/Contract is used when entering into negotiated contracts when the prospective Contractor has amended their offer, unless: The contract is for the
All prospective contractors submitting a Request for Proposal (RFP) responses must be determined “Responsible” by the Program Contracting Officer (PCO) before they can be considered contract contenders. In order for a contractor to be considered “Responsible” they must: Have adequate cash or lines of credit, Be able to comply with the required delivery schedule specified
A Request for Information (RFI) is a standard business process whose purpose is to collect written information about the capabilities of various suppliers. It is often used in market research as a solicitation sent to a broad base of potential suppliers for conditioning suppliers’ minds, developing strategy, and building a database for an upcoming contract
Proposal Volumes The proposal volumes and the page allocations should be listed in the Request for Proposal (RFP). An example is below: Executive Summary: not to exceed 10 pages, Technical Volumes not to exceed 200 pages each volume, Management Volumes: not to exceed 200 pages each volume, Cost Volume: not to exceed 50 pages. Proposal
A Proposal Adequacy Checklist (PAC) helps government personnel and contractors meet all policy statutory requirements in developing a Request for Proposal (RFP) or seller’s proposal. The goal of the checklist is to ensure that contractors submit thorough, accurate, and complete proposals. Contractors will be able to self-validate the adequacy of their proposals by completing the
A Pre-award Survey (FAR 9.106) is an evaluation by a surveying activity of a Prospective Contractor’s Capability to perform under the terms of a proposed contract. It typically requires an on-site visit to the prospective contractor’s facility. Due to the length and expense, pre-award surveys are not typically performed for contracts that are less than
Model Contract is a draft contract that is contained in a Request for Proposal (RFP) package. It’s just a draft and the final contract will not be developed until after the contract award. The model contract will include clauses and regulations that a potential contractor will have to adhere to. The model contract also allows
The Performance Work Statement (PWS) is a Statement of Work (SOW) for Performance-Based Acquisitions that clearly describes the performance objectives and standards that are expected of the contractor. When a contract is awarded, the PWS is legally binding between the contractor and the U.S. Government. Definition: “A Performance Work Statement (PWS) is a Statement of
Every acquisition program should include language in their Request for Proposal (RFP) that addresses Information Assurance (IA) requirements for a contractor. These requirements should be clearly and unambiguously articulated to potential offerors and what is expected from them in terms of compliance and performance. Below is a sample/explanation of IA RFP Content that was obtained
Industry Day is an event held by a Department of Defense (DoD) Program Management Office (PMO) to present the plans for a current or future procurement to representatives from industry. It is usually held prior to a Request for Proposal (RFP) being released or any major changes in a program. It’s an opportunity for the
Note: FedBizOpps (FBO) has been replaced by System for Award Management (SAM) FedBizOpps (FBO) is a government web-based portal that allows vendors to review federal procurement opportunities over $25,000. These opportunities include requests for industry day participation, Request for Proposals (RFP), Request for Information (RFI), synopses, source sought notice, special notice, and award notices. Federal
Evaluation Criteria are the standards by which accomplishments of required technical and operational effectiveness and/or suitability characteristics or the resolution of operational issues may be assessed. The criteria will normally be stated in Section M of a Request for Proposal (RFP) and the Source Selection Plan (SSP). Definition: Evaluation criteria are the factors an agency
The Department of Defense (DD) Form 254 “Contract Security Classification Specification” provides a contractor (or a subcontractor) the security requirements, classification guidance, and handling procedures for classified material received and/or generated on a classified contract. The Federal Acquisition Regulation (FAR) requires that a DD Form 254 be incorporated in each classified contract, and the National
The Contract Data Requirements List (CDRL) is a list of authorized data requirements for a specific procurement that forms part of a contract. It comprises either a single DD Form 1423, or a series of DD Forms 1423 containing data requirements and delivery information. The CDRL is the standard format for identifying potential data requirements
The Source Selection Plan (SSP) is a key document that specifies how the source selection activities will be organized, initiated, and conducted. It serves as the guide for conducting the evaluation and analysis of proposals and the selection of source(s) for the acquisition. SSP must clearly and succinctly express the Government’s minimum needs (evaluation factors)
The Statement of Work (SOW) is a document that enables the offeror to clearly understand the government’s needs for the work to be done in developing or producing the goods or services to be delivered by a contractor. It defines (either directly or by reference to other documents) all work (non-specification) performance requirements for a
A Request for Proposal (RFP) is a solicitation used in negotiated acquisition to communicate government requirements to prospective contractors and to solicit proposals. The RFP describes the work to be done, how it will be judged, and the terms and conditions of the proposed agreement. It also tells the supplier how to send their proposal
A Proposal Development Process helps organizations respond to a buyer’s Request for Proposals (RFP). An established proposal development process should help organizations develop the best proposal possible that satisfies all the buyer’s needs and requirements. Organizations that understand the customer’s procurement process, proposal evaluation methodology, governing regulations, standards, and laws have an inherent advantage over
A Proposal Compliance Matrix is a cross-reference table that tells proposal evaluators where they can find responses to specific Request for Proposal (RFP) requirements. It helps ensure proposal managers that the proposal responds to and complies with all the Proposal requirements. A Compliance Matrix should form part of each proposal volume and is normally requested
A business proposal is a written offer from a seller to a prospective buyer as part of the process of obtaining business. In the Government, a Request for Proposal (RFP) is developed when the Government needs to purchase goods and services from the industry. An RFP gives companies the opportunity to compete for these goods
