A Request for Proposal (RFP) is a solicitation used in negotiated acquisition to communicate government requirements to prospective contractor and to solicit proposals. At a minimum, solicitations shall describe the Government’s requirement, anticipated terms and conditions that will apply to the contract, information required in the offeror’s proposal, and (for competitive acquisitions) the criteria that will be used to evaluate the proposal and their relative importance. FAR Subpart 15.2 “Solicitation and Receipt of Proposals and Information” is the main guidance for government solicitations and RFP’s.

An RFP should contain the following sections:

Other items that are included in an RFP include:

The Federal Acquisition Regulation (FAR) requires that a Department of Defense (DD) Form 254 be incorporated in each classified contract, and the National Industrial Security Operating Manual (NISPOM) (4-103a) requires that a DD 254 be issued by the government with each Invitation for Bid, Request for Proposal (RFP), or Request for Quote (ROQ). The DD Form 254 provides to the contractor (or a subcontractor) the security requirements and the classification guidance that would be necessary to perform on a classified contract.

Every acquisition program should include language in their RFP that addresses Information Assurance (IA) requirements for a contractor. These requirements should be clearly and unambiguously articulated to potential offeror’s and what is expect from them in terms of compliance and performance.

REGULATORY:  “Should Cost” is a regulatory tool designed to proactively target cost reduction and drive productivity improvement into programs. [1]

AcqLinks and References:

Updated: 3/29/2019

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