Acq Notes

AcqNote Description Area

Contracts & Legal

Contracting Audit Services

  DoD Components, Officials and Program Offices can contract with private auditing services when non-Federal auditors are not available. They should follow requirements described in DFARS Subpart 237.2 – Advisory and Assistance Services (Reference (w)).   Manual: DoD Manual 7600.01-M “DoD Audit Manual” 13 Feb 09 – Enclosure 14   Non-Federal auditors who perform work […]

Contracts & Legal

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Program Management

Democratic Leadership Style – Overview

Democratic leadership, a style of participant leadership, is a leadership style in which group members take a more participative role in the decision-making process. Employees meet to discuss and resolve issues by giving everyone some opportunity to contribute to decisions. This kind of leadership applies to all organizations, including businesses, schools, and the government. Researchers

Program Management

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Systems Engineering

Initial Capabilities Document (ICD)

The Initial Capabilities Document (ICD) documents the need for a materiel approach or an approach that is a combination of materiel and non-materiel, to a specific capability gap.  A capability gap derived from an initial analysis of materiel approaches executed by the operational user and, as required, an independent analysis of materiel alternatives. It defines

Systems Engineering

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Systems Engineering

Functional Architecture

A Functional Architecture is an architectural model that identifies system function and their interactions. It defines how the functions will operate together to perform the system mission(s). Functional architecture can be used as a framework to arrange information, processes, or other solution modules in an enterprise system. Definition: A functional architecture is a set of functions

Systems Engineering

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Program Management

Defense Acquisition Management Information Retrieval (DAMIR) System

Note: DAMIR has been replaced with Defense Acquisition Visibility Environment (DAVE) The Defense Acquisition Management Information Retrieval (DAMIR) System is a DoD initiative that provides enterprise visibility to Acquisition program information. DAMIR streamlines acquisition management and oversight by leveraging web services, authoritative data sources, data collection, and data repository capabilities. Website: Defense Acquisition Visibility Environment

Program Management

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Contracts & Legal

Contract Closeout

A Contract Closeout occurs when a contract has met all the terms of a contract and all administrative actions have been completed, all disputes settled, and final payment has been made. This includes those administrative actions that are contractually required; i.e. property, security, patents, and royalties. Contract Closeout Procedures The procedures for contract closeout are

Contracts & Legal

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Program Management

Configuration Management

Configuration Management (CM) is the application of sound program practices to establish and maintain consistency of a product’s or system’s attributes with its requirements and evolving technical baseline over its life. It involves interaction among government and contractor program functions such as systems engineering, hardware/software engineering, specialty engineering, logistics, contracting, and production in an Integrated

Program Management

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Program Management

Commercial off-the-Shelf (COTS) – Overview

Commercial off–the–shelf (COTS) items already exist and are ready to be sold, leased, or licensed to the general public. COTS products are intended to be utilized “as is”; they are pre-existing, readily available standard items obtained from commercial sources. Additionally, their design facilitates installation and ensures compatibility with pre-existing system components. It’s offered by a vendor

Program Management

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Contracts & Legal

Clinger-Cohen Act (CCA) of 1996 – What is it?

  The Clinger-Cohen Act (CCA) of 1996 is designed to improve how the federal government acquires, uses, and disposes of Information Technology (IT). It encompasses the (1) Information Technology Management Reform Act (ITMRA) (Division E) and the (2) Federal Acquisition Reform Act (FARA) (Division D), which were signed into law as part of the National

Contracts & Legal

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Contracts & Legal

Blanket Purchase Order (BPO)

A Blanket Purchase Order (BPO) is a long-term agreement that includes a description of the items needed, unit price, and contractual provisions.  Although a single blanket purchase order number is only set up one time, it can allow multiple releases against it at different times throughout a set time period. A “release” occurs each time

Contracts & Legal

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Program Management

Configuration Management

Configuration Management (CM) is the application of sound program practices to establish and maintain consistency of a product’s or system’s attributes with its requirements and evolving technical baseline over its life. It involves interaction among government and contractor program functions such as systems engineering, hardware/software engineering, specialty engineering, logistics, contracting, and production in an Integrated

Program Management

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Contracts & Legal

Berry Amendment

The Berry Amendment (USC, Title 10, Section 2533a), requires the Department of Defense (DoD) to give preference in procurement to domestically produced, manufactured, or homegrown products, most notably food, clothing, fabrics, and specialty metals. Congress originally passed domestic source restrictions as part of the Fifth Supplemental DoD Appropriations Act of 1941 in order to protect

Contracts & Legal

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Systems Engineering

Concept of Operations (CONOPS)

A Concept of Operations (CONOPS) is a document that describes a proposed system concept and how that concept would be operated in an intended environment.  The user community develops the CONOPS to communicate the vision for the operational system to the acquisition and developer community with quantitative and qualitative system metrics. A CONOPS can also

Systems Engineering

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Systems Engineering

Capability Production Document (CPD)

Note: The CPD has been eliminated from the JCIDS process. The Capability Production Document (CPD) captures the information necessary to support the production, testing, and deployment of an affordable and supportable increment within an acquisition strategy. The CPD identifies, in threshold/objective format, the specific attributes that contribute most significantly to the desired operational capability. The

Systems Engineering

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Contracts & Legal

Basic Ordering Agreements (BOA)

A Basic Ordering Agreement (BOA) (FAR 16.703) is a written instrument of understanding negotiated between an agency or contracting activity and a contractor. A BOA may be used to expedite contracting for uncertain supplies or services when specific items, quantities, and prices are not known at the time of agreement is executed, but a substantial

Contracts & Legal

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Program Management

Autocratic Leadership Style

Autocratic Leadership is a leadership style characterized by individual control over all decisions and little input from group members. Autocratic leaders typically make choices based on their own ideas and judgments and rarely accept advice from followers. Autocratic leadership involves absolute, authoritarian control over a group. Definition: Autocratic leadership is a management style wherein one

Program Management

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Contracts & Legal

Award Fee Contracts

Award Fee Contracts (FAR Part 16.4) are a type of Incentive Contract to incentivize the contractor to achieve cost efficiency. These can be a written contract or special incentives. These are appropriate when elements of performance cannot be objectively or quantitatively measured and areas of management interest or concern, which the Government wants to incentivize,

Contracts & Legal

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Systems Engineering

Capability Development Document (CDD)

The Capability Development Document (CDD) specifies the operational requirements for the system that will deliver the capability that meets the operational performance criteria specified in the Initial Capabilities Document (ICD). It outlines militarily useful increments of capability with its own set of attributes and development performance values (i.e., thresholds and objectives) in terms of Key

Systems Engineering

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Intelligence & Security

Anti-Tamper (AT)

Anti-Tamper (AT) is are measures that are intended to prevent and/or delay the exploitation of critical technologies in systems, training devices, and maintenance support equipment. AT measures are developed and implemented to protect Critical Program Information (CPI) in U.S. defense systems developed using co-development agreements; sold to foreign governments; or no longer within U.S. control.

Intelligence & Security

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