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Proposal Development

Section L – Instructions

 

Section L, Instructions, conditions, and notices to offeror’s or respondents. Insert in this section solicitation provisions and other information and instructions not required elsewhere to guide offeror’s or respondents in preparing proposals or responses to requests for information. Prospective offeror’s or respondents may be instructed to submit proposals or information in a specific format or several parts to facilitate evaluation. The instructions may specify further organization of proposal or response parts, such as:

  • Administrative;
  • Management;
  • Technical;
  • Logistics;
  • Past performance; and
  • Cost or pricing data (see Table 15-2 of FAR 15.408) or information other than cost or pricing data

 

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Updated: 6/29/2018

Proposal Development

Section J – List of Attachments

 

This section constitutes Part III of the contract. The applicable specifications identified in Section C can typically be bulky and it is common for contract personnel to include such documents as attachments to the contract. Section J simply identifies a list of such attachments. The list of attachments will include a title, date, and a number of pages for each. Documents that might be identified in Section J include:

 

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Updated: 7/27/2017

Proposal Development

Section I – Contract Clauses

 

This section constitutes Part II of the contract. Section I contains the clauses required by law or by Federal Acquisition Regulations (FAR) regulation and any additional clauses expected to be included in any resulting contract if these clauses are not required in any other section on the Uniform Contract Format. Selection of clauses is dependent on the type of contract, recommendations by legal and patent counsels, and consideration of the items and tests specified by Integrated Product Team (IPT) members in the Request for Proposal (RFP) package.

 

The appropriate regulation clauses from the  Federal Acquisition Regulations (FAR) and Defense Federal Acquisition Regulations Supplement (DFARS) will be selected and inserted into Section I. Final Clause determination will be made by the Procurement Contracting Officer (PCO).

 

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Updated: 7/27/2017

Proposal Development

Section H – Contract Requirements

 

Section H contains any special provisions, terms, and conditions not included in Section I, Contract Clauses. It can contain clauses that are written specifically for procurement.

 

The final clause determination will be made by the Procurement Contracting Officer (PCO).

 

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Updated: 7/27/2017

Proposal Development

Section G – Contract Administration Data

 

Section G describes accounting and appropriation data and contract administration information or instructions. This may include the designation of one or more Administrative Contracting Officers (ACOs); directions regarding the use of Accounting Classification Reference Numbers (ACRNs); paying office and invoicing instructions.

 

The appropriate regulation clauses from the  Federal Acquisition Regulations (FAR) and Defense Federal Acquisition Regulations Supplement (DFARS) will be selected and inserted into Section G. Final Clause determination will be made by the Procurement Contracting Officer (PCO).

 

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Updated: 7/27/2017

Proposal Development

Section E – Inspection and Acceptance

 

Section E of the schedule specifies the place where the Government will inspect and accept each Contract Line Item Number (CLIN), Subline Item Number (SLIN), and Exhibit Line Item Number (ELIN). It also identifies the location where the Government will perform quality assurance actions for all contract line items.

 

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Updated: 7/27/2017

Proposal Development

Section D – Packaging and Marking

 

Section D describes the packaging, preservation, and packing requirements for all Contract Line Item Numbers (CLIN) listed in Section B.

 

MIL-STD-129P “Marking for Shipment and Storage”, is specified for marking of military packaged items. This standard provides the minimum requirements for uniform military marking and procedures for their application. It is intended for use only for the application of military-specific markings to items intended for transportation and storage within the military distribution system, i.e., for marking of materiel not intended for immediate use, that is stored and/or moved within or between DoD facilities.

 

ASTM D3951-90, “Commercial Packaging”, along with any unique marking requirements can be specified for the marking of commercially packaged items/materials.  When items are being procured for another service or for Foreign Military Sales (FMS), any unique packaging and marking requirements of the customer service or FMS host country will apply.  Instructions for packaging technical manuals and technical orders may be specified in this section as an attachment.

 

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Updated: 7/27/2017

Proposal Development

Section C – Description Specification SOW

 

Each Contract Line Item Number (CLIN) listed in Section B must be defined and described in detail in Section C so that both Government and Contractor personnel fully understand the work to be accomplished. Ensure that all CLINs/SLINs/ELINs are addressed. When specifications are referenced, the Integrated Product Team (IPT) will ensure the inclusion of the latest changes. Specifications must be cited by title, number, and revision number, if applicable, and latest date. When an item must meet certain requirements to be approved or accepted, these requirements will be stated in this section. Those items which are provisioned, for which a contracting officer is to place subsequent orders and execute supplemental agreements, must be identified as provisioned items. Provisioned items and provisioned data items are listed separately and the appropriate Section H clause is referenced.

 

CLINs are entered in the same numerical sequence as in Section B. In those instances where an item is listed in Section B and is further identified by alpha suffix SLINs, a separate Section C paragraph is not required for the SLINs because the description or specifications are always identical. When an item description applies to more than one item, all applicable CLINs will be entered in numerical order before the description. All requirements which apply to the CLINs being described will be entered before continuing to the succeeding CLINs. All, priced items will be described before provisioned, unpriced items and the option items.

 

The description and specifications of the supplies and services identified by line item in Section B of the procurement must be related to specific requirements in referenced documents.

 

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Updated: 7/27/2017

Proposal Development

Section B – Supplies and Services and Prices Costs

 

Section B contains a listing of all supplies, data, and services to be acquired. Contract line items should be established for items to be delivered to the Government and services to be performed for the line items. There should be one Accounting Classification Reference Number (ACRN) per Contract Line Item Number (CLIN) or Subline Item Number (SLIN). Section B is the first section to be prepared since completion of subsequent sections should be cross-referenced to the CLINs or SLINs contained in Section B.

 

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Updated: 7/27/2017

Proposal Development

Section A – Contract Form

 

Section A contains one of the following:

  • Standard Form 33 (SF 33). Solicitation, offer and Award is used in conjunction with the solicitation and award of negotiated contracts.
  • Standard Form 26 (SF 26). Award/Contract is used when entering into negotiated contracts when the prospective Contractor has amended their offer, unless:
    • The contract is for the construction, alteration, or repair of buildings, bridges, roads, or other real property;
    • The acquisition is one for which the FAR prescribes special contracts forms; or 3.       Use of a purchase order is appropriate.
  • Standard Form 1447 (SF 1447). Solicitation/Contract is used in connection with negotiated acquisitions that use the simplified contract format and may be used in lieu of SF 26 or SF 33 for other acquisitions. The award is generally made using the award portion of the SF 1447.
  • Standard Form 18 (SF 18). Request For Quotation (RFQ) is used to solicit quotations from Contractors. RFQ is informational in character. It is not an offer and cannot be accepted by the Government to create a binding contract.
  • Standard Form 1449 (SF 1449). Solicitation/Contract/Order for Commercial Items, shall be used by the contracting officer when issuing written solicitations and awarding contracts and placing orders for commercial items. This form contains the information necessary for solicitations and contracts. The form may also be used for documenting receipt, inspection and acceptance of commercial items. Other forms shall not be used for solicitation or award of contracts or orders for the acquisition of commercial items.

 

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Updated: 7/27/2017