Acq Notes

AcqNote Description Area

Program Management

Responsibility Assignment Matrix (RAM)

A Responsibility Assignment Matrix (RAM) describes the participation of various organizations, people, and their roles in completing tasks or deliverables for a project. The Program Manager (PM) uses it to clarify roles and responsibilities in a cross-functional team, projects, and processes. A RAM has four primary assignments: Responsible, Accountable, Consulted, and Informed (also called a RACI […]

Program Management

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Systems Engineering

System of System (SoS) Engineering

System of Systems (SoS) Engineering deals with the planning, analyzing, organizing, and integrating multiple system capabilities into existing and new systems which will provide more capability. It may deliver capabilities by combining multiple collaborative and autonomous-yet-interacting systems. The mix of systems may include existing, partially developed, and yet-to-be-designed independent systems. The goal is to pool

Systems Engineering

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Production, Quality & Manufacturing

Quality Assurance

Quality Assurance (QA) is a monitoring approach that evaluates various aspects of an acquisition project, or service to determine if the minimum standards of quality are being attained by the production process.  QA includes regulation of the quality of raw materials, assemblies, products and components, services related to production, and management, production, and inspection processes.

Production, Quality & Manufacturing

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Contracts & Legal

Organizational Conflict of Interest

An Organizational Conflict of Interest (OCI) is when a person is unable or potentially unable to render impartial assistance or advice to the Government, or the person’s objectivity in performing the contract work is or might be otherwise impaired, or a person has an unfair competitive advantage. COI is when a person in a position

Contracts & Legal

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Systems Engineering

System Verification Review (SVR)

  The System Verification Review (SVR) is a product and process assessment to ensure the system under review can proceed into Low-Rate Initial Production (LRIP) and Full-Rate Production (FRP) within cost, schedule, risk, and other system constraints during the Engineering, Manufacturing and Development (EMD) Phase.  It assesses the system functionality and determines if it meets

Systems Engineering

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Contracts & Legal

Other than Full and Open Competition

An Other than Full & Open Competition (Called a Sole Source Procurement) is when the government enters into a contract with a contractor without going through the typical competitive process as required by law because it deems that the contractor is the only source available that can meet the government requirements. Under certain circumstances, as

Contracts & Legal

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Systems Engineering

System Safety Engineering

System Safety is the Systems Engineering (SE) application of engineering and management principles, criteria, and techniques to achieve acceptable risk within the constraints of operational effectiveness and suitability, schedule, and cost throughout the system’s lifecycle. System safety covers the entire spectrum of environment, safety, and occupational health (ESOH) considerations.  It is an integral part of the

Systems Engineering

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Program Management

Programmatic Environmental Safety and Occupational Health Evaluation

Programmatic Environmental, Safety and Occupational Evaluation (PESHE) is an overall evaluation of a programs Environmental, Safety and Occupational Health (ESOH) risks and is required for all programs.  The PESHE is part of a program’s Risk Management/Reduction program with the goal to eliminate ESOH hazards, where possible, and manage their associated risks where hazards cannot be

Program Management

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Systems Engineering

System Requirements Review (SRR)

A System Requirements Review (SRR) is a formal review conducted to ensure that system requirements have been completely and properly identified and that a mutual understanding exists between the government and the contractor. It ensures that the system under review can proceed into initial systems development and that all system and performance requirements derived from

Systems Engineering

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Program Management

Program Manager (PM)

In Program Management, the Program Manager (PM) is the designated individual with the responsibility for and authority to accomplish program objectives for the development, production, and sustainment to meet the user’s operational needs. Definition: A Program Manager is the individual responsible for the overall COST, SCHEDULE, and PERFORMANCE of a variety of projects across a

Program Management

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Contracts & Legal

Interagency Acquisitions

Interagency Acquisitions are procedures by which a federal agency needing supplies or services can obtain these supplies or services from a federal agency.  Federal Acquisition Regulation (FAR) Subpart 17.5 describes the policies and procedures applicable to all interagency acquisitions. This regulation stems from the Economy Act which authorizes agencies to enter into agreements to obtain

Contracts & Legal

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Systems Engineering

System Requirements Document (SRD)

The System Requirement Document (SRD) defines system-level functional and performance requirements for a system. The SRD is derived from the Capability Development Document (CDD), Concept of Operations (CONOPS), system-level performance metrics, mission threads/use cases, and usage environment and is developed by the program office.  It should include a system-level description of all software elements required

Systems Engineering

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Systems Engineering

System Design Review (SDR)

A System Design Review (SDR) is a technical review for space systems (See DoD Space Acquisition Systems) during the Technology Maturation & Risk Reduction (TD) Phase.  An SDR ensures the system’s Functional Baseline is established and that the system has a reasonable expectation of satisfying the requirement of the Initial Capabilities Document (ICD) within the currently allocated

Systems Engineering

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Program Management

Program Management Review (PMR)

A Program Management Review (PMR) is a structured program review that is conducted by the Program Manager (PM) with all key Stakeholders.  A PMR might be conducted at a specific milestone on a program or on a predictable schedule (Monthly, Quarterly, or Semi-Annually).  The PMR should focus on the main deliverables in the Statement of

Program Management

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Program Management

Program Deviation Report (PDR)

A Program Deviation Report (PDR) describes deviations (also called “breaches”) to the Acquisition Program Baseline (APB) to the Defense Acquisition Executive (DAE) and Component Acquisition Executives (CAEs). [1] When the Program Manager (PM) has reason to believe that the current estimate for the program indicates that a performance, schedule, or cost threshold value will not

Program Management

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Systems Engineering

Standardization

Standardization is the process of developing and implementing technical standards.  The process establishes a common agreement for engineering criteria, terms, principles, practices, materials, items, processes, and equipment parts, and components. An organization can benefit from standardization because it: [2,4] Enables mass production Enables customization Improves supplier coordination Improves quality Enables simplification Enables delayed differentiation Lowers

Systems Engineering

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Program Management

Problem Solving

  Problem-solving is a mental process and is part of the larger problem process that includes problem finding and problem shaping. Considered the most complex of all intellectual functions, problem-solving has been defined as a higher-order cognitive process that requires the modulation and control of more routine or fundamental skills. Problem-solving occurs when an organism

Program Management

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Contracts & Legal

Freedom of Information Act (FOIA)

The Freedom of Information Act (FOIA) is a federal freedom of information law (5 U.S.C. § 552) that allows for the full or partial disclosure of previously unreleased information and documents controlled by the United States government. The Act defines agency records subject to disclosure, outlines mandatory disclosure procedures, and grants nine exemptions to the

Contracts & Legal

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Systems Engineering

Requirements Management

Requirements Management is the process of documenting, analyzing, tracing, prioritizing and controlling changes to requirements. It’s a continuous process and is conducted throughout a systems life cycle and confirmed at each technical review. The purpose is to assure that the requirements continue to meet the needs and expectations of its customers and stakeholders. [2] Documenting

Systems Engineering

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Contracts & Legal

Firm Fixed Price (FFP) Contract

A Firm-Fixed-Price (FFP) (FAR Subpart 16.2) contract provides for a price that is not subject to any adjustment based on the contractor’s cost experience in performing the contract. This contract type places upon the contractor maximum risk and full responsibility for all costs and resulting profit or loss. It provides maximum incentive for the contractor

Contracts & Legal

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