AcqNote Description Area
Evaluation Criteria are the standards by which accomplishments of required technical and operational effectiveness and/or suitability characteristics or the resolution of operational issues may be assessed. The criteria will normally be stated in Section M of a Request for Proposal (RFP) and the Source Selection Plan (SSP). Definition: Evaluation criteria are the factors an agency […]
The Department of Defense (DD) Form 254 “Contract Security Classification Specification” provides a contractor (or a subcontractor) the security requirements, classification guidance, and handling procedures for classified material received and/or generated on a classified contract. The Federal Acquisition Regulation (FAR) requires that a DD Form 254 be incorporated in each classified contract, and the National
Note: Cost Analysis Improvement Group (CAIG) is now known as Cost Assessment and Program Evaluation (CAPE). The Cost Assessment and Program Evaluation (CAPE) office provides independent analytic advice to the Secretary of Defense on all aspects of the Defense program, including alternative weapon systems and force structures, the development and evaluation of defense program
The Contract Data Requirements List (CDRL) is a list of authorized data requirements for a specific procurement that forms part of a contract. It comprises either a single DD Form 1423, or a series of DD Forms 1423 containing data requirements and delivery information. The CDRL is the standard format for identifying potential data requirements
A Broad Agency Announcement (BAA) is a notice from the government that requests scientific or research proposals from private firms concerning certain areas of interest to the government. The proposals submitted by the private firms may lead to contracts. FAR 35.016 (a) Broad Agency Announcement procedure is for the acquisition of basic and
Below is a list of the main websites that list DoD related technology funding opportunities. Department of Defense Federal Business Opportunities DoD Research and Technology Opportunities Army Army Networking the Soldier: Information for Industry Army Technology Opportunities Army Engineer Research and Development Center Army Research Laboratory/Army Research Office Navy Navy Technology Opportunities Naval Research
The Production Readiness Review (PRR) assesses a program to determine if the design is ready for production. It evaluates if the prime contractor and major subcontractors have accomplished adequate production planning without incurring unacceptable risks that will breach thresholds of schedule, performance, cost, or other established criteria. Definition: The Production Readiness Review (PRR) determines if
A Woman-Owned Small Business (WOSB) is at least 51% owned and controlled by one or more women and primarily managed by one or more women. The women must be U.S. citizens. The firm must be “small” in its primary industry in accordance with SBA’s size standards for that industry. In order for a WOSB to
A Small Disadvantaged Business (SDB) is a small business that is at least 51 percent owned by one or more individuals who are both socially and economically disadvantaged. SDB status makes a company eligible for bidding and contracting benefit programs involved with federal procurement. Businesses must be certified by the Small Business Administration (SBA) to
The Historically Underutilized Business Zones (HUBZone) program helps small businesses in urban and rural communities gain preferential access to federal procurement opportunities. These preferences go to small businesses that obtain HUBZone certification in part by employing staff who live in a HUBZone. The company must also maintain a “principal office” in one of these specially
Service-Disabled Veteran-Owned Small Business (SDVOSB) is a small business owned at least 51% by a disabled veteran as deemed by the Veterans Administration. These business owners have access to certain federal contract sets asides. The Small Business Act (15 U.S.C. 644(g)), states that the President of the United States must set aside 3% of all
FAR Part 19 “Small Business” implements the acquisition-related sections of the Small Business Act (15 U.S.C. 631) and is located in FAR Subchapter D, Socioeconomic Programs. Website: FAR Part 19 “Small Business FAR Part 19 addresses the main topics of [1] Participation eligibility; Respective roles of executive agencies and the Small Business Administration (SBA); Set
The Source Selection Plan (SSP) is a key document that specifies how the source selection activities will be organized, initiated, and conducted. It serves as the guide for conducting the evaluation and analysis of proposals and the selection of source(s) for the acquisition. SSP must clearly and succinctly express the Government’s minimum needs (evaluation factors)
The Small Business Administration (SBA) was founded on July 30, 1953 to help assist small businesses with advocacy, loans, loan guarantees, contracts, counseling sessions, and other forms of assistance. SBA provides assistances primarily through its four programmatic functions: [1] Access to Capital (Business Financing) – SBA provides small businesses with an array of financing
A Functional Solution Analysis (FSA) is the operationally based assessment of potential Doctrine, Organization, Training, Materiel, Leadership and Education, Personnel, and Facilities (DOTMLPF) approaches to solving (or mitigating) one or more of the capability gaps identified in the Functional Needs Analysis (FNA). It’s contained in the Capabilities Based Assessment (CBA). The current CJCSI 3170.01H
A Benefit Analysis and Determination (FAR 7.103) is primarily used in DoD acquisition to choose between utilizing small business or not and is required by DoD Instruction 5000.02. The purpose is to determine the relative benefit to the government among two or more alternative procurement strategies. The analysis provides Program Managers (PM), the Milestone Decision
The Statement of Work (SOW) is a document that enables the offeror to clearly understand the government’s needs for the work to be done in developing or producing the goods or services to be delivered by a contractor. It defines (either directly or by reference to other documents) all work (non-specification) performance requirements for a
A Request for Proposal (RFP) is a solicitation used in negotiated acquisition to communicate government requirements to prospective contractors and to solicit proposals. The RFP describes the work to be done, how it will be judged, and the terms and conditions of the proposed agreement. It also tells the supplier how to send their proposal
The Risk Management Process Model (see figure below: DoD Risk Management Process ) includes the following key activities, performed on a continuous basis: [1] Risk Identification, Risk Analysis, Risk Mitigation Planning, Risk Mitigation Plan Implementation, and Risk Tracking. Figure: Risk Management Process AcqLinks and References: DoD Risk, Issue, and Opportunity Management Guide for Defense
Requirements development is a process that consists of a set of activities that produce requirements for a product. The systems engineering standard [EIA 632] defines “requirement” as “something that governs what, how well, and under what conditions a product will achieve a given purpose.” Requirements define the functions, performance, and environment of the system under
A Proposal Development Process helps organizations respond to a buyer’s Request for Proposals (RFP). An established proposal development process should help organizations develop the best proposal possible that satisfies all the buyer’s needs and requirements. Organizations that understand the customer’s procurement process, proposal evaluation methodology, governing regulations, standards, and laws have an inherent advantage over
The Government Accountability Office (GAO) Cost Estimating Process consists of twelve (12) steps. Each step builds upon each other to develop and comprehensive and complete cost estimate. Each of the 12 steps is important for ensuring that high-quality cost estimates are developed and delivered in time to support important decisions. Steps: Tasks Breakdown of the GAO 12
The DoDAF Architecture Design Process has 6-steps. These steps provide guidance and guiding rules to the architect and Architectural Description development team. The process is data-centric rather than product-centric and ensures synchronization between views while ensuring that all essential data relationships are captured to support a wide variety of analysis tasks. The views created as
A Risk Management Plan (RMP) is a written process record, including how risks are found, evaluated, and dealt with. It also includes monitoring risk control, a cost-benefit analysis, and a look at the financial effects. A project manager prepares an RMP to address risks and their potential impact on a program and consists of ways
Technology Readiness Levels (TRL) are a method of estimating the technology maturity of Critical Technology Elements (CTE) of a program during the research, development, and deployment phase of the acquisition process. They are determined during a Technology Readiness Assessment (TRA) that examines program concepts, technology requirements, and demonstrated technology capabilities. TRLs”s were originally developed by
