Contracts & Legal

Request for Information (RFI)

A Request for Information (RFI) is a standard business process whose purpose is to collect written information about the capabilities of various suppliers. Normally it follows a format that can be used for comparative purposes.

Template: Request for Information (RFI)

An RFI is primarily used to gather information to help make a decision on what steps to take next. RFIs are therefore seldom the final stage and are instead often used in combination with the following: Request for Proposal (RFP), request for tender (RFT), and Request for Quotation (RFQ). In addition to gathering basic information, an RFI is often used as a solicitation sent to a broad base of potential suppliers for the purpose of conditioning supplier’s minds, developing strategy, building a database, and preparing for an RFP, RFT, or RFQ.

An RFI should be used when there are a lot of potential suppliers and you do not have the information you need about them.

The benefits of an RFI include:

  • Information is gathered in a formal, structured and comparable way.
  • Suppliers understand that there is a competition going on.
  • You show that you try to act without a prejudice or with a preferred supplier.
  • You get a formal reply from the suppliers

Table of content

  • Confidentiality
  • Introduction and purpose of the RFI
  • Scope
  • Abbreviation and terminology
  • RFI procedure
    • How to deliver the answer
    • Contacts
    • Timeframe Background description of what is requested of [your company]
    • Of the context in which the product or service will be used
    • Statement of need
    • Requirements
  • Qualifications
  • Conditions which will be terms for future RFPs or RFQs
  • Form to fill in as answer to the RFI

AcqLinks and Reference:

Updated: 7/18/2017

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