Contractor Performance Assessment Reporting System (CPARS) is a web-enabled application that collects and manages the library of automated contractor assessment data. A Contractor Performance Assessment Report (CPAR) assesses a contractor’s performance and provides a record, both positive and negative, on a given contract during a specific period of time. Each assessment is based on objective facts and supported by program and contract management data.
Contractor Performance Assessment Reporting System (CPARS) Evaluation Data
Each assessment is based on objective facts and supported by program and contract management data. The evaluation data that can be included in a Contractor Performance Assessment Report includes:
- Cost Performance Reports
- Customer comments
- Quality reviews
- Technical interchange meetings
- Financial solvency assessment
- Construction/production management reviews
- Contractor operations reviews
- Functional performance evaluations
- Earned contract incentives
Contractor Performance Assessment Reporting System (CPARS) Purpose
The purpose of CPARS is to ensure that contractor performance data is appropriately assessed and that feedback regarding performance is conveyed to companies with whom the government has contracted. The CPAR can be considered a “report card” on how well a contractor is performing or has performed on an individual contract. Once a contract is awarded, the Contracting Officer’s Representative (COR) obtains a CPARS user ID from the Program Contracting Officer (PCO).
Contractor Performance Assessment Reporting System (CPARS) Key References
The main CPARS website and guide and listed below. The website can only be assessed by the government personnel but the guide is a good source of information.
Website: DoD Contractor Performance Assessment Reporting System (CPARS) (Gov Only)
Contractor Performance Assessment Report Evaluation
Every 12 months throughout the life of a contract the Assessing Official (Program Directorate/Department Head/Program Manager/Technical Code) will prepare a CPARS evaluation on contracts meeting the business sector thresholds in accordance with the applicable completion instructions as listed in the DoD CPARS Guide. The Assessing Official is encouraged to seek input from the multi-functional acquisition team when assessing the contractor’s performance. At a minimum, PCO input should be obtained. Support contractors should not prepare inputs to CPARS (not even as project team members) and should not have access to CPARS. (FAR 7.5)
Contractor Performance Assessment Report Notification
After the report has been processed and reviewed, the Assessing Official will notify the contractor and provide guidance for the review process. The contractor may review and comment on the assessment within 30 calendar days of the evaluation. If the contractor would like a meeting to discuss the CPAR, a written request must be forwarded to the Assessing Official within seven calendar days from notification of the evaluation.
Contractor Performance Assessment Reporting Regulations
FAR Part 42 is the regulation that stipulates the assessment of contractors. It identifies requirements for documenting contractor performance assessments and evaluations for systems, non-systems, architect-engineer, and construction acquisitions.
AcqLinks and References:
- Website: DoD Contractor Performance Assessment Reporting System (CPARS) (Gov only)
- Website: FAR Subpart 7.5 – Inherently Governmental Functions
- Website: FAR Subpart 42.15 – Contractor Performance Information
- Guide: Guidance for the Contractor Performance Assessment and Reporting System CPARS – June-2020