Financial Management

FM Questions to Know
  1. Are the efforts and/or services identified in the Statement of Work (SOW) consistent and in sync with the President’s budget submission for that specific fiscal year?
  2. Is the work/service a bona fide need of the fiscal year sought to be charged?
  3. Does the SOW meet the necessary expense test?
  4. What appropriation is being charged?
  5. Is the SOW accurate and true representation/description of the work to be procured and accomplished?
  6. Where is this program in its life cycle (i.e., at what milestone)?
  7. If the work has already begun or been funded in a previous year, is the proposed funding source for this fiscal year consistent with funds used in prior years?
  8. Is the proper funding document being used?
  9. Are funds being placed on contract? If yes, are the funds cited legally available (time) for new obligations?
  10. If a contract, are there contingent liabilities arising during execution for which the Program Manager (PM) should be administratively reserving funds to preclude Anti-deficiency Act Violations? Are the contract line items on the contract and Accounting Classification Reference Numbers (ACRNs) in line with the work breakdown structure in the budget?
  11. Are major end items (i.e., aircraft, missiles, etc.) being procured? Do the quantities specified agree with the Congressional conference reports?
  12. Are kits being installed and is the installation funding annualized?
  13. Is this a multiyear procurement (MYP)? Does this program have specific authority to enter into a multiyear procurement?
  14. If a contract, is it funded with Research & Development (R&D) funds?
  15. Is this considered a Special Interest program (e.g., funds appropriated by Congress for which the Navy did not submit a requirement – “Congressional adds”, or items specifically designated by Congress as special interest programs)? If so, is the SOW consistent with Congressional committee language – i.e., “Congressional Intent”?
  16. Is Reprogramming actions requiring prior Congressional approval or a notification waiting period may NOT be executed prior to obtaining the appropriate approvals?
  17. If a service, is it severable or non-severable? The specific services requested in the contract SOW will determine the type of task. By law, 10 U.S.C. 2410a, severable service contracts may not exceed a period of performance of 12 months (i.e., one year).
  18. Are services being procured (i.e., labor costs)?
  19. Should the work in the SOW be annualized (i.e., funded on a fiscal year basis) or fully funded or incrementally funded?
  20. Does the SOW include the procurement of equipment/end items to which the expense/ investment threshold would apply or that are centrally managed end items that should be funded with a procurement appropriation? Are items being procured to which the capital purchase threshold applies?
  21. Is the chosen elements in the Work Breakdown Structure (WBS) elements cited on Purchase Requests (PD) are consistent with the SOW?
  22. The SOW should NOT require personal services.
  23. The contract SOW should NOT require tasks that are inherently governmental functions.
  24. Are you familiar with the laws, regulations, and policies that govern financial management?
  25. Are you familiar with the various periods of performance for different types of funding documents and contracts?
  26. Do you know the applicable contract sections to review based on the appropriations that are funding the contract?
  27. Are you familiar with the concept of a funded delivery period?
  28. Are you familiar with the 12-month rule regarding modification programs?

Updated: 7/20/2017

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