The Integrated Program Management Data and Analysis Report (IPMDAR) is a contractually required report prepared by the contractor, containing performance information derived from the contractor’s internal Earned Value Management System (EVMS). It provides the status of progress on the contract. [1]

Update: The Integrated Program Management Report (IPMR) has been renamed to the Integrated Program Management Data and Analysis Report (IPMDAR) following the updated Data Item Description (DID), DI-MGMT-81861C, which was issued in August 2020.

The IPMR Data Item Description (DID) takes a major step towards improving the integration of cost and schedule reporting by combining the Contract Performance Report (CPR) and the Integrated Master Schedule (IMS) into a single integrated report to be consistent with good, disciplined program management. (ACQuipedia)

Purpose of the Integrated Program Management Data and Analysis Report (IPMDAR)

The purpose of the IPMR is to help the Government understand a contractor’s cost and schedule performance by communicating a program’s cost and scheduling information between the prime contractor and the Government. The report is used to:

• Integrating cost, schedule, and technical performance data
• Identifying potential problem areas that may cause significant cost variance and schedule variance
• Providing valid, timely, and accurate contract status information

Integrated Program Management Data and Analysis Report (IPMDAR) Requirements

The Program Manager (PM) obtains an IPMR on all cost or incentive contracts, subcontracts, intra-government work agreements, and other agreements valued at or greater than $20 million. The IPMR is not typically required for cost or incentive contracts valued at less than $20 million, contracts less than 12 months in duration, or Firm-Fixed Price contracts for production efforts.

Integrated Program Management Data and Analysis Report (IPMDAR) Components

Most of the time, the IPMDAR data deliverables are made monthly so that the government customer on major projects (usually $20M or more or as stated in the contract) can get official information about current costs, schedule performance, and forecasts. There are three types of data:

• Contract Performance Dataset (CPD). This information comes from the contractor’s existing management systems and shows the job’s current time-phased hours and costs. This includes the budget baseline, the earned value, the real costs, and the estimate to complete data.
• Schedule Performance Dataset (SPD). This shows the latest information from the contractor’s Integrated Master Schedule (IMS). The contractor also gives a native schedule file to go with the JSON-encoded schedule information.
• Performance Narrative Report. This report gives a narrative analysis of the data in the CPD and SPD in a format that is easy to read and find, like Microsoft Word or a PDF file. The DID tells what should be in the report’s Executive Summary and Detailed Analysis parts. The standards for the content are meant to be specific and should be written down in the contract.

Integrated Program Management Data and Analysis Report (IPMDAR) Formats

The IPMR is structured around seven formats that contain the content and relationships required for electronic submissions.

• Format 1: defines cost and schedule performance data by product-oriented Work Breakdown Structure (WBS).
• Format 2: defines cost and schedule performance data by the contractor’s organizational structure (e.g., Functional or Integrated Product Team (IPT)).
• Format 3: defines changes to the Performance Measurement Baseline (PMB).
• Format 4: defines staffing forecasts.
• Format 5: is a narrative report used to provide the required analysis of data contained in Formats 1-4 and 6.
• Format 6: defines and contains the contractor’s Integrated Master Schedule (IMS).
• Format 7: defines the time-phased historical & forecast cost submission.

Note: Formats 2, 3, and 4 are required only for contracts exceeding $50 million, while the rest are required for all contracts over $20 million in value.

Integrated Program Management Data and Analysis Report (IPMDAR) Data Item Description

The IPMR combines the CPR (DI-MGMT-81466) and the IMS (DI-MGMT-81650) into a single Data Item Description (DID), DI-MGMT-81861. This new DID was effective as of July 1, 2012. However, for those existing contracts with separate Contract Data Requirements Lists (CDRLs) for the CPR and the IMS, those two DIDs and their content are still contractually applicable.

Update: The Integrated Program Management Data and Analysis Report (IPMDAR) DID DI-MGMT-81861B superseded the IPMR DID in March 2020. An updated IPMDAR DID DI-MGMT-81861C was issued in August 2021.

Integrated Program Management Data and Analysis Report (IPMR) Lessons Learned

On contracts valued at or greater than $20 million but less than $50 million, it is recommended that IPMR reporting be appropriately tailored. Refer to the IPMR DID Implementation Guide for tailoring guidance.

The IPMR should always be carefully tailored to meet the needs of each individual program and should reflect how the contractor is implementing the seven formats as a program management tool to manage the contract’s performance. [1]

AcqLinks and References:

• [1] DI-MGMT-81861 “Integrated Program Management Report (IPMR)”
• DI-MGMT-81861C “Integrated Program Management Data and Analysis Report (IPMDAR)” – Aug 2021
• IPMR Implementation Guide – 24 Jan 2013
• DoD Earned Value Management Interpretation Guide – Jan 2018
• Website: DoD Acquisition Data Analytics (ADA) – Integrated Program Management

Updated: 8/21/2023

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