Documentation of the Earn Value Management System (EVMS) should be established according to the standards of the company. Most companies develop an EVMS System Description as their top-level document. It is a good business practice to provide adequate policies and procedures to assure consistent application across a company. Additional guidance for companies is contained in ANSI/EIA-748, Section 4. (see EVMS Compliance and Validation). [1]
Upon award of the contract, the EVM system description and documentation is used by a contractor in planning and controlling the contract work. The Government relies on the contractor’s system and should not impose duplicative planning and control systems. For contracts that meet the threshold for ANSI/EIA-748 guidelines compliance and validation, these system changes are approved by the Administrative Contracting Officer (ACO) in advance. [1]
The Government Program Manager (PM) and earned value analysts are encouraged to obtain copies of the contractor’s system documentation and become familiar with the company’s EVMS. This enables the analyst to better understand how company processes generate EVMS data, impact of earned value measurement methodology, and requirements for customer approval of changes. Defense Contract Management Agency (DCMA) EVMS Specialists should have copies of the latest system documentation and be very familiar with the company’s EVMS before beginning surveillance activities. [1]
AcqTips:
- The DoD has accepted the ANSI/EIA-748 – American National Standards Institute/Electronic Industries Alliance Standard 748, Earned Value Management Systems as the DoD standard
AcqLinks and References:
- Defense Acquisition Guidebook (DAG)
- DoD Earned Value Management Interpretation Guide – Jan 2018
- EVM Contract Requirements Checklist
Updated: 6/15/2018
