The Contract Data Requirements List (CDRL) is a list of authorized data requirements for a specific procurement that forms part of a contract. It is comprised of either a single DD Form 1423, or a series of DD Forms 1423 containing data requirements and delivery information. The CDRL is the standard format for identifying potential data requirements in a solicitation, and deliverable data requirements in a contract. DFAR Subpart 215.470 requires the use of the CDRL in solicitations when the contract will require delivery of data.
CDRLs should be linked directly to Statement of Work (SOW) tasks and managed by the Program Management Office (PMO) data manager. Data requirements can also be identified in the contract via Special Contract Clauses (e.g., Defense Federal Acquisition Regulations Supplement (DFARS)), which define special data provisions (such as, Rights in Data, Warranty, etc.).
MIL-HDBK-245 “Handbook for Preparation of the Statement of Work” states the desired relationship as “Work requirements should be specified in the SOW, and all data requirements for delivery, format, and content should be in the Contract Data Requirements List (CDRL) in conjunction with the appropriate Data Item Description (DID) respectively, with none of the requirements restated in other parts of the contract.”
The purpose of the CDRL is to provide a standardized method of clearly and unambiguously delineating the Government’s minimum essential data needs. The CDRL groups all of the data requirements in a single place rather than have them scattered throughout the solicitation or contract.
Data Item Description (DID)
A DID is a completed document that defines the data required of a contractor and is included in a CDRL. The document specifically defines the data content, format, and intended use. The CDRL process allows for tailoring defined as identifying which part of a DID is not applicable to the specific acquisition and may explain how the DID will be applied without otherwise altering the DID. The CDRL form provides a block for simple citation of which DID it is, as well as which points in the Statement of work it is mentioned and what part(s) of the overall Work Breakdown Structure it is involved with.
There are standard DIDs for all topics that can be found in the ASSIST Database by entering their 5-digit DID number or searching for them by inputting “DI” into ASSIST – Quick Search.
AcqLinks and References:
- DD Form 1423 – Contract Data Requirements List (CDRL)
- MIL-HDBK-245 “Handbook for Preparation of the Statement of Work”
- Example: Contract Data Requirements List
- Website: ASSIST – Quick Search